Welcome to the AACE 26th Annual Scientific & Clinical Congress registration.
*A detailed program agenda will be published and posted by January 2017.
There are three ways to submit your registration form: online (Secure Site), mail or fax. If you have any questions about your registration, please contact Tiffany Jacobs at 904-404-4167 or Amy Johnson at 904-404-4119.
Please use the appropriate links below to create a new registration OR to make changes to existing registrations.
c/o QMS Services, Inc
6840 Meadowridge Court
Alpharetta, GA 30005
If submitting a registration form via FAX or MAIL please download the appropriate form below
Completed registration forms must be accompanied by a check or credit card payment.
Please do not send your form more than once. If a form is received in duplicate, it may slow the process of the registration, and the fee may be billed twice.
ON-SITE REGISTRATION LOCATION AND HOURS
Location: Austin Convention Center outside of Exhibit Hall 4
- Tuesday, May 2, 2017
3:30pm – 5:00pm
- Wednesday, May 3, 2017
6:30am – 6:30pm
- Thursday, May 4, 2017
6:30am – 6:00pm
- Friday, May 5, 2017
7:30am – 6:30pm
- Saturday, May 6, 2017
7:30am – 5:00pm
- Sunday, May 7, 2017
7:00am – 11:00am
Attendance at the AACE Annual Meeting is open to AACE physician members and nonmembers (MD and DO) and allied health professionals (AHP), including PharmDs, PhDs, endocrine nurses, diabetic educators, dietitians, etc. There is a FULL registration fee (Thursday – Sunday) or a DAILY registration fee available for the AACE Annual Meeting. Please note, there are separate registration forms for physicians (MD and DO) and allied health professionals (AHP).
Spouses or guests of attendees are allowed to attend scientific sessions only if space is available, but they are not permitted to attend the Business Luncheon. They are invited to attend all the Family/Guest Programs and ACE Convocation. Family and guests are also welcome to attend the President’s Gala; however, tickets are required and must be purchased in advance. Please see the registration form to purchase tickets. All spouses or guests will need to register as a guest for to receive a badge and attend these events.
Pharmaceutical representatives whose companies are represented in the Exhibit Hall cannot officially register for a session but can attend if space is available. Product materials cannot be displayed in meeting rooms, and distribution of product information during meetings is strictly prohibited.
Advanced registrations must be received by May 1, 2017. Any registration forms received after May 1 will be subject to on-site pricing.
If changes need to be made to your registration details, please visit am.aace.com/registration to make any changes. This includes adding/switching In-Depth Symposia, MTE sessions, satellites, etc.
If your registration will not be received by May 1, 2017, given the various methods listed above, please bring your completed form and register on-site. Registration opens Tuesday, May 2, 2017 at 3:30 pm at the Austin Convention Center outside of Exhibit Hall 4. Attendees will receive their name badge, which includes the bar code necessary to receive CME credit, meeting bags and other information upon arrival and check-in at the Annual Meeting registration desk.
Cancellations must be received in writing in the AACE office prior to April 3, 2017 in order to receive a refund less a $50 processing fee. Cancellations received after April 3 will not be refunded as material for each meeting registrant has already been prepared and packed for Orlando at that time. No refunds will be issued for no-shows except in the case of extreme extenuating circumstances.
The American Association of Clinical Endocrinologists reserves the right to cancel this program, in whole or in part, based on enrollment or conditions beyond our control and is not responsible for any personal costs incurred, such as airline or hotel penalties. All approved refunds will be processed within 30 days after the meeting.
MEET-THE-EXPERT and IN-DEPTH SYMPOSIA REGISTRATION
An excellent variety of Meet the Expert (MTE) and In-Depth Symposia topics are offered on Thursday, Friday and Saturday.
All MTEs and In-Depth Symposia run concurrently during each time slot so it is only possible to register for one during each session. Be sure to indicate your choices for each of the sessions on Thursday, Friday and Saturday. Registration for each MTE and In-Depth Symposia is limited. While tickets are not issued for these sessions, seating is first come, first served, so advance registration is imperative to ensure that appropriate meeting space is selected to accommodate attendees. Additionally, city codes and fire regulations restrict the maximum occupancy in each session room. Your advance registration for these sessions is greatly appreciated to assist in these planning needs.
Changes in your MTE or In-Depth Symposia selections can be made prior to the meeting by going online to https://www.prereg.net/2017/aace
ADVANCE REGISTRATION FOR MEAL FUNCTIONS
AACE must provide a guaranteed number of people for each meal function in advance and is required to pay for that number. AACE only guarantees for the number of people who specifically register for each meal in advance. Please indicate each food function you will attend during the registration process, as it may not be possible to register (due to seating and food limitations) for the function when you arrive at the meeting. Tickets will be required for some of these events. Please note, not all functions are open to spouses or guests.
DIETARY/SPECIAL NEEDS REQUESTS
If you have a special request (e.g. kosher, vegetarian, allergies or other special needs), please indicate this instruction during the registration process. AACE will make every effort to fulfill your request. However, we cannot guarantee your request will be available at all times. Please note, regarding kosher meals; failure to collect the requested kosher meal will result in a charge equal to the cost of the meal to the attendee.
COLLEGE FACE INDUCTEES MATERIAL
Material and instructions for College FACE Inductees being inducted at the Convocation on Saturday evening will be distributed at the AACE Registration Desk beginning at 3:30 pm on Tuesday, May 2, 2017. Approved applicants for FACE distinction will receive detailed information in a separate mailing.